Use Case · E-Commerce
Running an online store means money comes in through several channels — Shopify, Stripe, PayPal — and each one settles on its own schedule, takes its own fees, and produces reports in its own format. BeanStack connects to Shopify and Stripe directly and reconciles payouts against your actual bank deposits.
Reconciling processor payouts to your bank manually is nobody's favorite job, and it's usually done either late or badly. The payouts never equal the underlying orders — fees come out, refunds take longer to settle, chargebacks materialize weeks later.
BeanStack pulls Shopify and Stripe data directly and connects to your bank. Sales, fees, refunds, and payouts become records in your books; bank transactions reconcile against the ledger automatically. The result: your books reflect what actually hit your bank, not a summary report.
Classification rules are first-class. Platform fees, merchant service charges, and recurring deductions land in the right GL account automatically — so your P&L doesn't lump "fees" into one line after the close.
Connect Shopify directly. Orders, payouts, refunds, and product data flow through with full detail — no CSV downloads.
Charges, refunds, payouts, and fees sync with full event-level detail. Every transaction lands as a record in your books.
Bank feeds and statement uploads reconcile automatically against processor payouts. The books match what actually hit the bank.
Recurring deductions — platform fees, merchant service charges, transfer fees — classify to the right GL account automatically.
Inventory lives as asset records. Cost data travels with the item, and the AI can answer questions across sales, inventory, and cost.
Refund events flow through as records; posting rules drive the reversal entries so you're not manually matching refunds to original orders.
| Manual grind | With BeanStack |
|---|---|
| Downloading payout reports from each processor | Shopify and Stripe sync directly into your books |
| Matching processor payouts to bank deposits | Reconciliation runs match transactions automatically |
| Coding recurring processor fees | Rules with description and amount conditions |
| Posting returns and refunds | Refund events flow through; posting rules drive entries |
| Tracking inventory cost alongside sales | Inventory as asset records connected to sales |
Connect Shopify, Stripe, and your bank. The books reflect what actually hit — not a dashboard approximation.
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