Use Case · SaaS
Subscription accounting breaks spreadsheets the moment your customer count passes a few hundred. Annual contracts recognized monthly, mid-cycle upgrades with prorations, refunds reversing prior periods — the math is solvable, but doing it by hand is where finance teams lose their weekends.
BeanStack connects to Stripe and your bank. Billing events flow in, land as records in your books, and reconcile against bank deposits. Your ledger reflects what actually happened across sales, payouts, fees, and refunds — not an approximation assembled five weeks late.
MRR, ARR, churn, and net retention update as activity posts. Your monthly board deck pulls from the same ledger your auditor will look at — which is how it should have worked all along.
Charges, refunds, payouts, and fee data flow into BeanStack with full transaction detail. Every event posts to your books automatically.
Payouts from your payment processor reconcile against the deposits that actually hit your bank — automatically.
Recurring fee deductions, refunds, and chargebacks classified by description or merchant. Each rule maps to the right GL account.
SaaS metrics derived from your live customer and invoice records. Figures update as activity posts — no more exporting from the billing dashboard.
Approval rules gate large journal entries and credit memos. Every approval, proposal, and AI decision is logged for diligence and audit prep.
Every AI decision logs the source document, reasoning, and approver. When auditors ask, you send the trace — you don't reconstruct it.
| Manual grind | With BeanStack |
|---|---|
| Reconciling processor payouts to bank deposits | Payment and bank feeds matched automatically |
| Tracking MRR and ARR in spreadsheets | Live metrics referencing your customer records |
| Posting refunds and reversals | Billing events flow through and drive posting rules |
| Producing board-ready financials | Always-current reports, filterable by reporting entity |
| Chasing supporting evidence for audit | Full audit trail from source document to journal entry |
Connect Stripe and your bank. The books close themselves.
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